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At Send Word Now, we're committed to providing our customers with excellent, cost-effective, and up-to-date communications platforms for their business continuity and emergency management needs.

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LATEST NEWS

Send Word Now® Announces SWN Direct, A Revolutionary New Mobile App for Employee and Customer Communications

emergency notification, SMS, VoIP, SIP

Send Word Now announces its release of SWN Direct, the company’s latest innovation for urgent corporate communications and collaboration. SWN Direct is a groundbreaking recipient mobile app that enables rapid, secure and encrypted interactions between an organization and its employees, customers and stakeholders.​

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Send Word Now Recognized as 'Leader' in Gartner's 2014 Magic Quadrant for U.S. Emergency/Mass Notification Services

Send Word Now Leader in Gartner's Magic Quadrant

​Send Word Now has again been named as a ‘Leader’ in Gartner Inc.’s "Magic Quadrant for U.S. Emergency/Mass Notification Services (EMNS)".

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David's Bridal Chooses Send Word Now for Emergency Notification

David's Bridal Selects Send Word Now for Emergency Communications

​Send Word Now announced today that David’s Bridal has chosen Send Word Now as its emergency notification service provider.

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Send Word Now to Provide Emergency Communication Services to Canadian North Airlines

Canadian North chooses Send Word Now for emergency notification

​Send Word Now announced today its selection by Canadian North Airlines to provide emergency notification and incident management services for rapid alerting and mobilization of personnel.

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Send Word Now Issued Clean SSAE 16 SOC I Type II Audit Opinion

Send Word Now Issued Clean SSAE 16 SOC I Type II Audit Opinion

​Send Word Now was issued a clean SSAE 16 SOC I Type II audit opinion. The audit covers functional areas such as application development, security and resilience.  

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STEAG State Power (SPI) Chooses Send Word Now for Emergency Communications in the Philippines

STEAG State Power

​​Send Word Now announces the addition of STEAG State Power Inc. (SPI) located in the Republic of the Philippines, to its long and growing list of energy/utilities clients.

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Send Word Now Adds Custom Templates & Instant Messaging to Alerting Service

Send Word Now Adds Custom Templates

​Send Word Now announced today the addition of custom templates for message creation, along with the availability of Instant Messaging (IM) as an alerting modality.




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Send Word Now to Participate in BCM World Conference

Send Word Now and BCM

​Send Word Now announced its participation in the BCM World Conference and Exhibition, sponsored by the Business Continuity Institute (BCI), and to be held in the Conference Centre at Olympia, London, UK, November 6 and 7, 2013.

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Preparedness & Resilience at the New York Stock Exchange

Send Word Now Emergency Communications New York Stock Exchange National Preparedness Month

Now you can get an insider's look into business resilience practices for the New York Stock Exchange when Send Word Now hosts an exclusive webinar, Interview with a Thought Leader: Preparedness and Resilience at the New York Stock Exchange, on Wednesday, September 18, 2013, at 11:00 AM EDT. In addition to learning about best practices, you'll hear fascinating stories detailing surprises encountered and lessons learned during Superstorm Sandy, last year's monumental severe weather event.

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Send Word Now Joins FEMA IPAWS OPEN Developers Program

Send Word Now FEMA IPAWS Press Release

​Send Word Now announced that it would be joining FEMA's Integrated Public Alert and Warning System (IPAWS) Open Developers Program. The federal program's mission is to modernize and integrate various means of alerting the American public. Send Word Now's online applications will be designated as an IPAWS alert origination tool.

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Send Word Now Named to the 2013 Business Continuity Paper of the Year Short-list

Send Word Now Shortlist Business Continuity Paper of the Year 2013 Business Continuity Strategies

​​​​Send Word Now was named to the shortlist for the Business Continuity Paper of the Year 2013 Competition. The competition, held by Continuity Central and the Business Continuity and Resiliency Journal, invited entries to seek to discover the best new business continuity articles and papers. Although Send Word Now's paper was not selected as the winner, our paper was one of the six in total that were short listed out of the many entries they received.

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St. Joseph's Hospital Uses Send Word Now in Practice Sessions in Preparation for Disasters

Send Word Now Chippewa Herald Emergency Notification

​​St. Joseph's Hospital in Chippewa Falls uses Send Word Now to send out messages during planned drills in preparation for disasters.

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Send Word Now Named to the 2012 Business Continuity Paper of the Year Short-list

Send Word Now Shortlist Business Continuity Paper of the Year 2012 Paper Social Media

​​​Send Word Now was named to the shortlist for the Business Continuity Paper of the Year 2012 Competition. The competition, held by Continuity Central and the Business Continuity and Resiliency Journal, invited entries to seek to discover the best new business continuity articles and papers. Although Send Word Now's paper was not selected as the winner, our paper was one of the six in total that were short listed out of the many entries they received. Our paper has been published in the latest issue of the Business Continuity and Resiliency Journal.

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Was the Emergency Alert System Test a Failure?

Send Word Now DRJ FEMA Emergency Alert System Test

​Send Word Now CEO Tony Schmitz writes about the nationwide emergency alert system test and what we can learn from November 2011's communication mishap in the Winter 2012 issue of Disaster Recovery Journal.

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Boise State University Tests Send Word Now Emergency Notification System

Boise State mass notification system

​​Boise State University Tests Send Word Now Emergency Notification System as Part of Emergency Preparedness Plan.

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Send Word Now is Highlighted in College Planning and Management Magazine

Send Word Now education emergency notification

​Send Word Now is highlighted in College Planning and Management Magazine by Gettysburg College.

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Send Word Now CEO Tony Schmitz's article about Location-Based Services is featured in the latest issue of Continuity Insights Magazine

Send Word Now CEO Tony Schmitz's article about Location-Based Services is featured in the latest issue of Continuity Insights Magazine

​​Send Word Now CEO Tony Schmitz's article "How Should Your Organization Prepare for the Next Natural Disaster?" is featured in the latest issue of Continuity Insights Magazine.

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Notify NYC Sends 1000th Message

Notify NYC emergency notification sends 1000th alert notification message

​Notify NYC, the City’s official emergency public notification system, sent its 1,000th message to subscribers this week, said the New York City Office of Emergency Management (OEM).

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Send Word Now CEO Tony Schmitz's article "Saving Your Supply Chain" is featured in the latest issue of Continuity Insights Magazine

Tony Schmitz Send Word Now article - Saving Your Supply Chain

Send Word Now CEO Tony Schmitz's article "Saving Your Supply Chain" is featured in Continuity Insights Magazine.​

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Columbia College Sends Multiple Alerts to Students and Staff During Blizzard Using Send Word Now

Columbia College Sends Multiple Alerts to Students and Staff Using Send Word Now

​Columbia College Sends Multiple Alerts to Students and Staff During Blizzard Using Send Word Now.

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​Article about Millikin University explains how Send Word Now is used to contact the entire Millikin campus with urgent information

Millikin University emergency notification uses Send Word Now

​Article about Millikin University explains how Send Word Now is used to contact the entire Millikin campus with urgent information via their cell phones or any other communication device.

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Read an article in Risk UK Magazine with contributions from Send Word Now CEO Tony Schmitz

Risk UK Magazine

Read an article in Risk UK Magazine with contributions from Send Word Now CEO Tony Schmitz. ​

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NFL will use Send Word Now during Super Bowl XLV

NFL will use Send Word Now for communication during Super Bowl XLV

​The NFL will use Send Word Now during Super Bowl XLV for communications among security and transportation officials.

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Send Word Now Is First Notification Provider to Offer 100% Uptime Guarantee

emergency notification 100% uptime guarantee

​Send Word Now IS First Notification Provider to Offer 100% Uptime Guarantee

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Send Word Now CEO Tony Schmitz has a feature article in the Winter 2011 issue of Disaster Recovery Journal

mass notification system

Send Word Now CEO Tony Schmitz has a feature article in the Winter 2011 issue of Disaster Recovery Journal. ​

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Buildings.com article mentions how Send Word Now is used in the Willis Tower (formerly Sears Tower)

Willis Tower emergency notification

Buildings.com article details how Send Word Now is used in the Willis Tower (formerly the Sears Tower) in Chicago.

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Boston University Tests Send Word Now Alert System

Boston University emergency notification

BU Today writes about a conducted test of the Send Word Now alert system on their campus.

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Norfolk State Alerts Campus of Shooting Using Send Word Now

NSU Sends Alerts Using Send Word Now

​Norfolk State University Alerts Campus of Shooting Using Send Word Now Alert Service

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Improving Building Management and Tenant Communication: Lessons from the G20 Summit

Improving Building Management and Tenant Emergency Notification: Lessons from the G20 Summit

Building Magazine article: Improving Building Management and Tenant Communication: Lessons from the G20 Summit

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G20 Toronto: 9 Strategies for Surviving the Summit

G20 Toronto: 9 Strategies for Surviving the Summit

Here are nine tips to keep in mind when preparing for the summit and any other possible security concern. Follow them to make sure that your business continuity plan is up to date, that your employees are prepared, and that your daily operations are not derailed in the face of unexpected emergencies.

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BCP vs. the Volcano: What a volcanic eruption can teach us about our need to communicate

Volcano disaster emergency notification

​​Send Word Now CEO Tony Schmitz, in Continuity Insights magazine, writes about the Iceland volcano and how it can teach us lessons about improving our business continuity planning.

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Send Word Now CEO Tony Schmitz is interviewed by Federal News Radio

Emergency Notification & Incident Management

​Send Word Now CEO Tony Schmitz is interviewed by Federal News Radio about emergency notification and incident management...

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Send Word Now's New Incident Management Service Helps Coordinate Emergency Efforts

Send Word Now's New Incident Management Service Helps Coordinate Emergency Efforts


​Canadian Security


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Send Word Now First in Industry to Launch Fully Integrated Alerting and Incident Management Platform

Send Word Now First in Industry to Launch Fully Integrated Alerting and Incident Management Platform


​BusinessWeek

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San Diego County Regional Airport Authority Uses Send Word Now to Reach Out to Employees After 7.2 Magnitude Earthquake

San Diego County Regional Airport Authority Uses Send Word Now to Reach Out to Employees After 7.2 Magnitude Earthquake

​Airport Business


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Horizon Blue Cross Blue Shield of New Jersey Opts for Send Word Now's Notification Service

Horizon Blue Cross Blue Shield of New Jersey Opts for Send Word Now's Notification Service

​TMCnet

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The Next Generation of Mass Notification Software: How to Bring Your EN Strategy Up to Date

The Next Generation of Mass Notification Software: How to Bring Your EN Strategy Up to Date

​Disaster Recovery Journal


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Every Contact Point Counts: Why Multi-Modality Is Essential to Emergency Notification

Every Contact Point Counts: Why Multi-Modality Is Essential to Emergency Notification

​Continuity Central

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VoIP: A Critical Component of Any Modern Notification Software Platform

VoIP: A Critical Component of Any Modern Notification Software Platform

Security Directory News

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Send Word Now Receives “Positive” Rating in Leading Analyst Firm’s Emergency and Mass Notification MarketScope Report

Send Word Now Receives “Positive” Rating in Leading Analyst Firm’s Emergency and Mass Notification MarketScope Report

​Disaster Recovery Journal

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Send Word Now Announces Incident Management Offering

Send Word Now Announces Incident Management Offering

​Disaster Recovery Journal

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Unity Health System to Utilize Send Word Now

Unity Health System to Utilize Send Word Now

​​Unity Health System announced that it has selected Send Word Now as its emergency notification and on-demand alerting system.

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Con Edison Adopts Send Word Now Emergency Notification Service

Con Edison Adopts Send Word Now Emergency Notification Service

​Con Edison, a regulated utility that provides electric service in New York City, has selected Send Word Now’s emergency voice and text communication services to communicate timely information to its 14,000 employees, enhance safety protocols and mobilize lines of business.

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Send Word Now CEO Tony Schmitz Interviewed by Federal News Radio.

Send Word Now CEO Tony Schmitz Interviewed by Federal News Radio.

Send Word Now CEO Tony Schmitz is interviewed on Federal News Radio's "The Daily Debrief" on May 10, 2010.

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upcoming events

DRJ Fall World 2014

Hilton San Diego Bayfront | San Diego, CA

September 07 2014 03:24 PM

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AFCEA Technet

Augusta, GA

September 09 2014 03:29 PM

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Terms of Service

TERMS AND CONDITIONS OF USE

Welcome to the SWN Communications Inc. a/k/a Send Word Now (“SWN”) web site (the “Web Site”). Please review the following terms and conditions concerning your use of the Web Site. By accessing, using or downloading any materials from the Web Site, you agree to follow and be bound by these terms and conditions (the “Terms”). If you do not agree with the Terms, please refrain from using the Web Site.

GENERAL USE PROVISIONS

All materials provided on the Web Site, including but not limited to information, documents, products, logos, graphics, sounds, images, software, and services (the “Materials”), are provided either by SWN or by their respective third party authors, developers and vendors (“Third Party Providers”) and are the copyrighted work of SWN and/or the Third Party Providers. Except as stated herein, none of the Materials may be copied, reproduced, distributed, republished, downloaded, displayed, posted or transmitted in any form or by any means, including but not limited to electronic, mechanical, photocopying, recording, or other means, without the prior express written permission of SWN or the appropriate Third Party Provider. You may not “mirror” any Materials contained on the Web Site on any other server without SWN’s prior express written permission. Except where expressly provided otherwise by SWN, nothing on the Web Site shall be construed to confer any license under any of SWN’s or any Third Party Provider’s intellectual property rights, whether by estoppels, implication, or otherwise. You acknowledge sole responsibility for obtaining any such licenses. Materials provided by Third Party Providers have not been independently reviewed, tested, certified, or authenticated in whole or in part by SWN. SWN does not provide, sell, license, or lease any of the Materials other than those specifically identified as being provided by SWN. SWN hereby grants you permission to display, copy, distribute and download SWN’s Materials on the Web Site provided that: (1) both the copyright notice identified below and this permission notice appear in the Materials; (2) the use of such Materials is solely for personal, non-commercial and informational use and will not be copied or posted on any networked computer, broadcast in any media, or used for commercial gain; and (3) the Materials are not modified in any way. This permission terminates automatically without notice if you breach any of these terms or conditions. Upon termination, you will immediately destroy any downloaded or printed Materials. Any unauthorized use of any Materials contained on the Web Site may violate copyright laws, trademark laws, the laws of privacy and publicity, and communications regulations and statutes.

LINKS TO THIRD PARTY SITES

The Web site may contain links to web sites controlled by parties other than SWN. SWN is not responsible for and does not endorse or accept any responsibility for the contents or use of these third party web sites. SWN is providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by SWN of the linked web site. It is your responsibility to take precautions to ensure that whatever you select for your use is free of viruses or other items of a destructive nature.

THIRD PARTY PROMOTIONS AND PUBLICATIONS

SWN may run certain promotions from third parties on the Website. Your correspondence or business dealings with, or participation in promotions of any third party found on or through the Website, including payment and delivery of related goods or services, and any other terms, conditions, warranties or representations associated with such dealings, are solely between you and such third party. SWN is not responsible or liable for any loss or damage of any sort incurred as the result of any such dealings or as the result of the presence of such third party promoter on the Website. SWN has not co-authored, ratified, endorsed or adopted the information contained in any publications referenced on this web site by publishing it herein.

THIRD PARTY STATISTICS

SWN has not co-authored, ratified, endorsed or adopted any statistics provided by third parties by publishing them on the Web Site.

SUBMISSIONS

Except where expressly provided otherwise by SWN, all comments, feedback, information or materials submitted to SWN through or in association with this Web Site (“Submissions») shall be considered non-confidential and SWN’s property. By providing such Submissions to SWN, you agree to assign to SWN, at no charge, all worldwide rights, title and interest in copyrights and other intellectual property rights to the Submissions. SWN shall be free to use and/or disseminate such Submissions on an unrestricted basis for any purpose. You acknowledge that you are responsible for the Submissions that you provide, and that you, not SWN, have full responsibility for the Submissions, including their legality, reliability, appropriateness, originality and copyright.

DISCLAIMER

USE OF THE WEBSITE IS AT YOUR SOLE RISK UNLESS OTHERWISE EXPLICITLY STATED. THE WEBSITE, INCLUDING ALL THE MATERIALS IS PROVIDED ON AN “AS IS” “AS AVAILABLE” AND “WITH ALL FAULTS” BASIS. SWN DISCLAIMS ALL EXPRESS OR IMPLIED CONDITIONS, REPRESENTATIONS, AND WARRANTIES OF ANY KIND, INCLUDING ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A PARTICULAR PURPOSE, OR NONINFRINGEMENT. SWN MAKES NO REPRESENTATIONS, WARRANTIES, CONDITIONS OR GUARANTEES AS TO THE USEFULNESS QUALITY, SUITABILITY, TRUTH, ACCURACY OR COMPLETENESS OF THE WEBSITE. SWN MAKES NO WARRANTY OR REPRESENTATION THAT: (a) THE WEBSITE WILL BE UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE; (b) THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE WEBSITE WILL BE ACCURATE OR RELIABLE; (c) THE QUALITY OF ANY PRODUCTS, SERVICES, CONTENT, INFORMATION, OR OTHER MATERIAL PURCHASED OR OBTAINED FROM THE WEBSITE WILL MEET YOUR EXPECTATIONS OR REQUIREMENTS; OR (d) ANY ERRORS IN THE WEBSITE WILL BE CORRECTED. YOU ASSUME ALL RISK FOR ANY DAMAGE TO YOUR COMPUTER SYSTEM OR LOSS OF DATA THAT RESULTS FROM OBTAINING ANY CONTENT FROM THE WEBSITE, INCLUDING ANY DAMAGES RESULTING FROM COMPUTER VIRUSES.

LIMITATION OF LIABILITY

TO THE FULL EXTENT PERMITTED BY LAW, SWN IS NOT LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES (INCLUDING, WITHOUT LIMITATION, LOSS OF BUSINESS, REVENUE, PROFITS, GOODWILL, USE, DATA, ELECTRONICALLY TRANSMITTED ORDERS, OR OTHER ECONOMIC ADVANTAGE) ARISING OUT OF OR IN CONNECTION WITH THE WEBSITE, EVEN IF SWN HAS PREVIOUSLY BEEN ADVISED OF, OR REASONABLY COULD HAVE FORESEEN, THE POSSIBILITY OF SUCH DAMAGES, HOWEVER THEY ARISE, WHETHER IN BREACH OF CONTRACT OR IN TORT (INCLUDING NEGLIGENCE), INCLUDING WITHOUT LIMITATION DAMAGES DUE TO: (a) THE USE OF OR THE INABILITY TO USE THE WEBSITE; (b) THE COST OF PROCUREMENT OF SUBSTITUTE GOODS AND SERVICES RESULTING FROM ANY GOODS, DATA, INFORMATION OR SERVICES PURCHASED OR OBTAINED, OR MESSAGES RECEIVED OR TRANSACTIONS ENTERED INTO, THROUGH OR FROM THE WEBSITE; (c) STATEMENTS OR CONDUCT OF ANY THIRD PARTY ON THE WEBSITE, INCLUDING WITHOUT LIMITATION UNAUTHORIZED ACCESS TO OR ALTERATION OF TRANSMISSIONS OR DATA, MALICIOUS OR CRIMINAL BEHAVIOR, OR FALSE OR FRAUDULENT TRANSACTIONS; OR (d) CONTENT OR INFORMATION YOU MAY DOWNLOAD, USE, MODIFY OR DISTRIBUTE. TO THE EXTENT THAT ANY JURISDICTION DOES NOT ALLOW THE EXCLUSION OR LIMITATION OF DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, PORTIONS OF THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY.

LOCAL LAWS; EXPORT CONTROL

SWN controls and operates the Web Site from its offices in various locations in the United States of America and makes no representation that the Materials are appropriate or available for use in other locations. If you use this Web Site from other locations, you are responsible for compliance with applicable local laws including but not limited to the export and import regulations of other countries. Unless otherwise explicitly stated, all marketing or promotional materials found on this Web Site are solely directed to individuals, companies or other entities located in the United States of America. You acknowledge and agree that Materials are subject to the U.S. Export Administration Laws and Regulations. Diversion of such Materials contrary to U.S. law is prohibited. You agree that none of the Materials, nor any direct product therefrom, is being or will be acquired for, shipped, transferred, or re-exported, directly or indirectly, to proscribed or embargoed countries or their nationals, nor be used for nuclear activities, chemical biological weapons, or missile projects unless authorized by the U.S. Government. Proscribed countries are set forth in the U.S. Export Administration Regulations. Countries subject to U.S. embargo are: Cuba, Iran, Iraq, Libya, North Korea, Syria, and the Sudan. This list is subject to change without further notice from SWN, and you must comply with the list as it exists in fact. You certify that you are not on the U.S. Department of Commerce’s Denied Persons List or affiliated lists or on the U.S. Department of Treasury’s Specially Designated Nationals List. You agree to comply strictly with all U.S. export laws and assume sole responsibility for obtaining licenses to export or re-export as may be required.

GENERAL

The Web Site may include inaccuracies or typographical errors. SWN and the Third Party Providers may make improvements and/or changes in the products, services, programs, and prices described in the Web Site at any time without notice. SWN may periodically make changes to the Web Site. Any action related to these Terms will be governed by California law and controlling US federal law. No choice of law rules of any jurisdiction will apply. These Terms represent the entire understanding relating to the use of the Web Site and prevail over any prior or contemporaneous, conflicting or additional communications. SWN has the right to revise the Terms at any time without notice by updating this posting. SWN reserves all rights not expressly granted herein.

INTELLECTUAL PROPERTY NOTICES

Elements of the Web Site are protected by trade dress and other laws and may not be copied or imitated in whole or in part. No logo, graphic, sound or image from the Web Site may be copied or retransmitted unless expressly permitted by SWN. The SWN logo, Send Word Now Get Word Back See the Results, Recipient Self-Update, QuickSend, QuickSend via e-mail, Notification Simplified, Coordination Simplified, Send Receive Respond and Respect the Unexpected and/or other SWN products or services referenced herein are trademarks and or service marks of SWN Communications Inc., and may be registered in certain jurisdictions. All other product names, company names, marks, logos, and symbols may be the trademarks of their respective owners.

Copyright © 2007 SWN Communications Inc., 224 West 30th Street, Suite 500, New York, NY 10001. All rights reserved.

Privacy Statement

Send Word Now (“SWN”) is totally dedicated to protecting your privacy. We take this responsibility seriously and treat it in the same manner as our promise to deliver you critical services in times of great need. SWN’s aim is to respect the sanctity of personal information while still providing our customers with the highest quality, most effective emergency notification and incident management services available anywhere. SWN observes the privacy principles of Notice, Choice/Fair Processing, Access, Security/Integrity, Onward Transfer and Enforcement/Compliance in processing personal information.

EU Safe Harbor

SWN fully complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce, regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. To learn more about the Safe Harbor program, and to view SWN's certification, please visit http://www.export.gove/safeharbor/.

Notice

When we retain and process personally identifiable information, we will make certain information available to those individuals on a reasonable and timely basis. This information will include what personal information is being collected, who is collecting it, how and for what purposes it is being collected, how it is being used and to whom it will be disclosed.

Any time we request personal information from you, SWN will include a link to this Privacy Policy. When you use our service, communicate with our support team or e-mail us, we may need to get contact information, such as your e-mail address, home and mobile phone numbers. When you submit a question online, or report a problem with our products or services, we may ask for your name, mailing address, telephone number, or e-mail address, in order to facilitate a speedy response.

Choice/Fair Processing

The service we provide allows our customers to quickly and effectively communicate with their employees and customers during an emergency. In order to best provide this capability, we need to retain thorough, up-to-date contact information on employees and/or agents of our customers. This information pertains to multiple points of contact, such as e-mails, cell phones, landlines, smartphones, pagers and instant messaging services and is maintained in a database known as a Contact List. All of the Contact List information we possess is collected by and turned over to us by an authorized account administrator (the “Administrator”) designated by our customer. The Administrator is explicitly empowered to collect Contact List information and provide the Contact List to us. SWN does not initiate the collection of any Contact List information. We will process Contact List information only with the consent of the Administrator when such processing is permitted by applicable law. If we need to process sensitive personal information, we will obtain explicit consent for such processing.

We will not process personal information in a manner incompatible with the purposes for which it was originally retained unless first authorized by the Administrator or allowed by law; we will take reasonable steps to ensure that such information is accurate, adequate, relevant and not excessive in relation to such purposes; and we will not keep such information longer than is necessary for such purposes.

We will never disclose personal information to any third party for any marketing purposes.

Access

Once in our possession, we never use Contact List information for any purpose except as absolutely required in the performance of our essential functions. In the event that an individual wishes to verify, correct or delete his or her data, we will provide the Administrator with reasonable access to the personal information. We will also provide a means for individuals to exercise all other legal rights that they may have in relation to their personal information. Under no circumstance do we ever sell, lease, share, rent, or barter ANY of your personal information to anyone outside of SWN.

Personal information will be accessible and processed only by:

  • SWN employees, carriers and other suppliers who require access for the performance of their obligations to SWN
  • Any person granted access by the individual to whom personal data pertains
  • Those otherwise authorized by law or court order.

Security/Integrity

SWN’s website has stringent security measures in place (both technical and organizational) to protect the loss, misuse, and alteration of information under our control. We use secure, encrypted technology, privacy protection controls, and restrictions on employee access in order to safeguard your information. Should you choose to provide your data to us for sales and marketing purposes via the website, please note, while we will continually make every effort to implement safeguards to protect your personal information, SWN makes no warranties or representations as to the security and confidentiality of any data you transmit. Data you transmit to SWN is at your own risk. We are not responsible for the acts of third parties that unlawfully intercept your communications or obtain your personal information by any other unlawful means.

For our customers, we will utilize reasonable means to keep personal information accurate, complete and current in order to protect the quality and integrity of personal information, however, we rely on the Administrator to provide all relevant information and to advise us of any changes to Contact List information to ensure that it remains accurate, complete and current.

Onward Transfer

Our policy is to maintain the confidentiality of the personally identifiable information of organizations and personnel except where the law mandates disclosure or when we have obtained prior permission to do so. We will disclose personally identifiable information to government officials and law enforcement agencies only when it is required by law (e.g., in compliance with a subpoena, warrant or court order) or if we believe in good faith that such action is appropriate and necessary to protect the life or safety of SWN users and the general public. When we transfer personal information within SWN or to third parties (including our suppliers and business partners), we will observe the privacy principles of Notice and Choice (described above), and we will require all the recipients of such data to provide at least the same level of protection for such data as specified by the standards stated in this policy.

Enforcement/Compliance

We will follow internal processes for handling complaints regarding our management of personal information.

We will demonstrate our compliance with this policy by:

  • publishing this policy conspicuously so that it is accessible to all interested persons
  • appointing and maintaining a designated individual whose responsibility is to develop, implement and maintain this privacy program
  • implementing procedures to execute this policy in the conduct of our business, including training our employees in the use of such procedures and disciplining employees for failure to comply with this policy and its procedures
  • at least annually, reviewing this policy to ensure that it continues to comply with prevailing privacy standards, current applicable law and regulations and existing agreements

Links

SWN’s website contains links to other websites. The SWN Privacy Policy does not apply to these linked sites and SWN is not responsible for, nor do we endorse, the privacy practices or the content of these sites.

Cookies

SWN uses cookies on our public website and within our primary applications to provide a consistent user experience but this information is not shared with others.

Changes to Privacy Policy

We reserve the right to change or update this Privacy Policy. In the event that we materially change our privacy policy, we will prominently provide notice on the www.sendwordnow.com homepage for 60 days thereafter.

 

EU Privacy Position Statement - Send Word Now

EU-US Safe Harbor for Privacy

The U.S. Department of Commerce and the European Commission have developed a framework of data protection principles (the “Safe Harbor”). This Safe Harbor is designed to provide U.S. organizations with a means to satisfy the European Union’s (EU) legal requirement that adequate data protections be afforded to personally identifiable information transferred from the EU to the United States. SWN is strongly committed to protecting the privacy of those who entrust us with their Personal Information. SWN fully complies with the Safe Harbor privacy principles published by the U.S. Department of Commerce (the “Principles”). SWN’s certification to the Safe Harbor list can be found here.

SWN’s European Union Privacy Principles

GENERAL:

SWN recognizes and respects the privacy interests of European citizens and residents concerning the Personal Information about them that SWN retains. This is a fundamental aspect of SWN’s EU Privacy Position Statement. SWN’s EU Privacy Position Statement may be supplemented or superseded by legal requirements in local jurisdictions.

SCOPE:

SWN’s EU Privacy Position Statement applies to all of the Personal Information about any person who is a European citizen or resident that is collected or retained as part of SWN’s operations. This statement supplements the general SWN Privacy Statement. The EU Privacy Position Statement also applies to agents and third parties that handle and process Personal Information about European citizens and residents on behalf of SWN.

PERSONAL INFORMATION:

Any information relating to an individual who is a citizen of, or resides in, the European Union that identifies the individual or could reasonably be used to identify that individual (regardless of the medium involved) shall be deemed “Personal Information.” Any Personal Information handled by SWN in connection with SWN’s operations, such as information about and from customers, employees, employees or customers of SWN’s customers, account holders and others, is covered by SWN’s EU Privacy Position Statement.

Collection and Use:

SWN collects, retains and uses Personal Information in accordance with the Principles. As part of providing its notification services, SWN retains Personal Information about the individuals who are to be contacted in the case of an emergency or other event (“Contact Lists”). The Contact Lists are created, populated and transferred to SWN by its customers. SWN acts as an intermediate data processor for these customers. It is the sole responsibility of SWN’s customers to obtain permission from their individual employees and other third parties prior to including Personal Information about such individuals on the Contact Lists. SWN may collect Personal Information about its employees and utilize that Personal Information for standard business purposes. SWN may also collect Personal Information on its websites, in connection with marketing, sales and similar activities, or in order for individuals to access and interact with certain SWN services. SWN may use this Personal Information to operate and improve its websites and services, to perform research and analysis and to communicate with an individual.

CHOICE:
Opt-Out

If an individual objects to SWN’s collection, use, or disclosure of certain Personal Information, the individual may at any time either send an email to SWN at privacy@sendwordnow.com or a fax to 212-379-4906, as further detailed under the heading "Complaint Resolution” below. SWN will make reasonable steps to make any corrections, amendments, or deletions to the Personal Information that are requested by the Individual. If applicable, SWN may also request that the SWN customer contact the individual directly.

In no case will an individual be subject to sanction or retaliation for objecting to the collection, use or disclosure of the individual’s Personal Information. An individual withholding Personal Information or prohibiting its collection, use or disclosure, however, may be disadvantaged as a result of not making the information available. For example, unwillingness to provide information required to use a service or receive a benefit may make the individual ineligible for that service or benefit.

Sensitive Information:

Individuals must affirmatively opt-in before SWN would transfer any “sensitive information” about the individual. Sensitive information is Personal Information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership or information specifying the sexual preferences of the individual.

In certain limited or exceptional circumstances, and in accordance with the Principles, SWN may disclose an individual’s Personal Information without the individual’s consent, such as when SWN is required to disclose the information in order to carry out its employment law obligations or when such disclosure is in the vital interests of the individual or others.

ONWARD TRANSFER:

SWN recognizes the importance of respecting individuals’ privacy preferences.

As a part of its normal business operations, SWN may transfer an individual’s Personal Information to an agent or third party acting on behalf of SWN. In all such cases, the agent or third party must provide satisfactory written assurances that it subscribes to the Principles, ensures at least the same level of privacy protection as is required by the Principles or is subject to the EU Directive. If SWN becomes aware that the agent or third party is using or sharing Personal Information in a way that is contrary to the Principles, SWN will take reasonable steps to prevent or stop such processing.

ACCESS:

Should an individual wish to access the Personal Information that SWN has on file for him or her, the individual may at any time either send an email to SWN at privacy@sendwordnow.com or a fax to 212-379-4906, as further detailed in the heading "Complaint Resolution” below. SWN will take reasonable steps to make any corrections, amendments or deletions to the Personal Information that are requested by the individual. If SWN obtained the Personal Information through one of its customers, such steps may include putting the individual in touch with the customer so that the customer and the individual may resolve the issue between them and inform SWN of any agreed upon changes to the individual’s Personal Information. Access to an individual’s Personal Information may be denied if SWN’s customer prevents that access, if the information requested relates to an ongoing investigation of the individual, litigation or potential litigation, where the burden or expense of providing access would be disproportionate to the risks to the individual’s privacy, or where the disclosure would compromise the privacy of other individuals.

DATA INTEGRITY:
Accuracy

SWN employs reasonable steps to keep Personal Information reliable for its intended use, accurate, complete and up-to-date.

Retention

SWN retains Personal Information only as long as needed to meet the purposes for which it was received or as required by contractual agreement or the Principles. SWN uses reasonable procedures to ensure that it archives Personal Information no longer than is required for the purposes for which it was originally collected, unless otherwise agreed to with a particular customer or individual. Some Personal Information of individuals may be archived to meet legal requirements, to provide evidence in cases of litigation or for internal statistical analysis.

SECURITY:

SWN takes reasonable precautions, including administrative, technical, personnel and physical measures, to safeguard Personal Information against loss, misuse, unauthorized access, disclosure, alteration, destruction and theft.

ENFORCEMENT:
Compliance

SWN maintains an active initiative to ensure compliance with the Principles and this EU Privacy Position Statement.

Complaint Resolution:

SWN recognizes the importance of having mechanisms in place to address and resolve complaints by individuals about the processing of Personal Information. Therefore, in addition to any legal remedies that may be available, if an individual covered by SWN’s EU Privacy Position Statement wishes to make a complaint or raise a concern about the processing of the individual’s Personal Information, and the matter is not resolved to the individual’s satisfaction through SWN’s internal procedures, then SWN will use a readily available and affordable independent dispute resolution mechanism to resolve the matter.

Individuals who have privacy concerns, including those who wish to limit use, disclosure and/or transmission of their Personal Information, or access their Personal Information, may follow these outlined steps to address the issue.

  • Step 1: Submit the issue to SWN either by sending an e-mail to privacy@sendwordnow.com or faxing to 212-379-4906. Please add the reference line: EU Privacy Matter. Supply details in your communication regarding the Personal Information that is relevant and the concerns that you have. Please provide the following information:
    • Name
    • Address (with postal code)
    • Country
    • Phone number
    • Fax
    • E-mail address
    • Description of privacy complaint
    • Type of information involved
    • Dates of occurrence(s)
    • Names of those involved
    • Desired resolution
  • Step 2: Receive a communication within two (2) business days from a representative of SWN acknowledging receipt of your issue
  • Step 3: Receive a communication from a representative of SWN assigned to investigate your concern within five (5) business days of the day you receive the communication from SWN acknowledging receipt of your issue.
  • Step 4: SWN will conduct an investigation into your issue. This may include queries into an SWN customer, if it is the party that provided SWN with the Personal Information. You may receive additional communications from a representative of SWN for further clarification.
  • Step 5: A representative of SWN will contact you within fifteen (15) business days from the date you received the communication outlined in Step 3 with a proposed resolution to your concern. If you agree with the proposed resolution, then you and the SWN representative will work together to close the matter. If you do not agree, then the matter will be escalated to an officer of SWN for resolution.

Some jurisdictions have established data protection authorities overseeing the processing of Personal Information that are willing to assist in the resolution of complaints. SWN is committed to working with these authorities to resolve any complaint and to complying with their decisions in such cases.

Alternatively, in jurisdictions where there is no data protection authority available to provide dispute resolution, SWN has identified and will utilize an independent alternative dispute resolution mechanism to resolve the complaint if it cannot be resolved directly with the complainant. For complaints that cannot be resolved between SWN and the complainant, SWN has agreed to participate in the dispute resolution procedures of the panel established by the European data protection authorities to resolve disputes pursuant to the Principles.

The SWN representative in charge of administering SWN’s EU Privacy Position Statement or the designated regional officials will be able to provide additional information about the use of independent dispute resolution mechanisms.

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